Overview
This Executive Assistant role supports the President and wider leadership team at Omnicom Health Market Access in New York. It covers executive calendars, travel and expenses, and the planning of leadership meetings, town halls, client events and off-sites. The post also involves supervising two colleagues.
What you'll do
- Manage complex executive calendars across offices and time zones, anticipating conflicts and preparation needs.
- Coordinate leadership meetings, from agendas and room bookings through to minutes and action tracking.
- Plan town halls, client events and off-sites, covering venues, catering, AV, transport and vendors.
- Build event timelines, checklists and contingency plans, and monitor budgets and invoices.
- Arrange domestic and international travel and reconcile executive expense reports.
- Draft and proofread executive communications and presentations.
- Supervise and coordinate an administrative assistant and an operations coordinator.
What you need
- Five or more years as an executive assistant supporting senior leaders.
- Experience managing high-volume calendars, travel, expenses and executive communications.
- Experience managing direct reports.
- Advanced Microsoft 365 skills and confident use of approved AI tools.
- Strong discretion with confidential information and sound judgement.
Pay
The advertised pay range is $54,500 - $111,500.
Key facts
- Office days
- Minimum of three days per week in the office
- Travel
- Domestic and international travel coordination is part of the role.
About Momentum Worldwide
See all 67 rolesMomentum Worldwide is an experiential agency that creates brand experiences and customer-facing activations.
- Size
- 1001-5000
- Headquarters
- Stamford, Connecticut, United States
- Sectors
- corporate events, Sports events
- Open roles
- 67
- Website
- momentumww.com
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